Business Writing Assignment 2: Memo
Instructions: Utilizing the writing and design principles discussed in Chapters 5 and 6, prepare a company
memo based on the scenario and information provided below.
Memos go to people inside your organization. In the past, memos were printed and physically distributed within
the organization, but today most company memos are distributed as email attachments. The memo should begin
with a title, such as Memo, Memorandum, or Interoffice Correspondence. Following the title are usually four
headings: Date, To, From, and Subject (lined up vertically). Memos DO NOT contain a salutation,
complimentary close, or signature.
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• Address the memo to the correct “audience” (not your instructor).
Organize the content of the message.
Use design guidelines to create a visually effective document.
Close with an appropriate paragraph (e.g., encouraging employees to take advantage of the plan, who to
contact for more information, etc.).
Revise the document to ensure the message is clear and complete and uses “you-attitude.”
Edit the document to correct grammar, spelling, punctuation, and word usage.
Proofread the document to ensure it is free from typographical errors. Scenario and Information
Your company has decided to offer a group accident insurance plan to all company employees at a reasonable
cost. As the human resources manager, you need to send a memo to all employees announcing the availability
of the group accident insurance plan. You have made the following notes about the information you need to
include in the memo, but you need to organize the information. (Hint: Organize the list of items into a few main
categories, group related ideas under those categories, and then put all items in logical order.)
Cost for coverage is only pennies a day
Benefit is $100,000 for accidental death on common carrier
Benefit is $100 a day for hospitalization as a result of motor vehicle or common carrier accident
Benefit is $20,000 for accidental death in motor vehicle accident
Cost for individual coverage is only $5.95 per month; family coverage is just $8.95 per month
No physical exam or health questions
Convenient payment—cost will be deducted from monthly paycheck
Guaranteed acceptance of all applicants
No individual rate increase
Free, no-obligation examination period
Cash benefits paid in addition to any other insurance you may have
Covers accidental death when riding as fare-paying passenger on public transportation, including buses,
trains, jets, ships, trolleys, subways, or any other common carrier
Covers accidental death in motor vehicle accidents occurring while driving or riding in or on
automobile, truck, camper, motor home, or nonmotorized bicycle

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