Professional Email Assignment
Scenario:
I have invited Neil Huber, Vice President, Chubb Insurance, to be a guest speaker in our class. I have
made you the liaison between him and me, and I’ve asked you to reach out to him to provide the
necessary details he needs to arrive to our class on Monday, July 24. (Note: He already knows the topic
he’s presenting.)
Your task:
Write an email to him. Your email should have three parts:
1. An introductory statement that tells him why you’re writing the email.
2. A middle section that provides all the details he needs to know, such as the date, time and
location of our class. Assume he has never been to the MSU campus before. You should include
what he needs to know with regards to: The technology in our classroom. The number of students should he have handouts (19). Anything else you can think of to make his visit here a pleasant experience.
3. A final statement/paragraph that ends on a positive tone and provides your contact information
if he has questions.
Things to note:
Since this will be a Word document instead of an actual email, format the text as you would if you were
writing an email. I want to see: Your subject line Your salutation (Dear XXXXX) Your closing, including how this person can reach you with any questions Your signature block
Keep this concise—but make sure you’ve covered all the details. Professionals don’t have time to read
lengthy emails, but they need all the details. By including everything that is needed in this email, you’ll
avoid a lengthy back-and-forth email exchange, which wastes time—and can be embarrassing when
dealing with senior-level executives.
Here are three questions to ask yourself after you’ve written it:
1. Does this person have everything he needs to know?
2. Does the information flow in the way the person will need to use the information?
3. Have you presented a professional image? (You’re not friends with him so your tone is
professional, not casual.)
4. Have you proofread your text? There should be no mistakes.
How you’ll be graded:
This assignment is worth 5 points: If your email has left me with few or no questions (I would have everything I needed to know if I
were Neil) and has no proofreading errors, you’ll get full credit. If I have some questions that would prompt another email exchange, or there are proofreading
errors, your grade will range from 2-4. If you don’t do the assignment, or it’s evident you put little effort into it, your grade will be a 0 or
1.

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Status NEW Posted 13 Jul 2017 12:07 AM My Price 9.00

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