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1. _____________ ___________ enables you to see on your screen what will print on paper before you print it.
2. People or organizations that might be affected by project activities are called ____________.
3. If you have two views displayed in a combination view and want to print the view, only the view in the ____________ pane will print.
4. When printing a Gantt chart view, you can change the number of pages required by adjusting the ____________ before printing.
5. A common activity for project managers is to ____________ information from the project schedule to share with stakeholders.
6. To add your company name so that it prints at the top of every page, use the ____________ ____________ dialog box to add the company name to the header.
7. A(n) ____________ is a predefined format intended for printing Microsoft Project data.
8. To adapt a report to present the exact information you need, use the _____________ ___________ dialog box to select and edit the desired report.
9. If subtasks are hidden in a view, reports that contain task lists will include only ____________ tasks.
10. In a report, you can only ____________ information.
Multiple Choice
Select the best response for the following statements.
1. In a view, you can ____________ information.
a. enter
b. edit
c. print
d. All of the above are correct.
2. If assignments are hidden under tasks or resources in a usage view, what will the usage report show?
a. Tasks or resources with corresponding assignment details
b. Only the tasks or resources
c. Only overallocated assignment details
d. It depends on how you set up the report.
3. In the Print Preview window, the status bar shows “4 rows by 3 columns.” How many pages will be printed?
a. 7
b. 4
c. 12
d. 3
4. To see all of the pages of a view while using Print Preview, you can click which of the following buttons?
a. Multiple Pages
b. Page Right
c. One Page
d. Page Setup
5. For large projects with several hundred tasks, you can condense the information that will print by:
a. printing just summary data.
b. printing only the part of the timescale that is of interest.
c. applying a filter to show only the information of interest.
d. All of the above are correct.
6. If you want to print a list of tasks showing start dates, finish dates, and assigned resources, which view might you use?
a. Tracking Gantt
b. Task Sheet
c. Resource Sheet
d. Calendar
7. Which one of the following views cannot be printed in Microsoft Project?
a. Tracking Gantt
b. Calendar
c. Task Form
d. Resource Sheet
8. When printing a view with a timescale, you can adjust the timescale before printing to:
a. force the end date of the project.
b. adjust the number of pages required for printing.
c. filter out unnecessary data.
d. None of the above are correct.
9. In the legend section of a Gantt chart, you can add which of the following pieces information?
a. Project Start Date
b. Company Name
c. Project Duration
d. All of the above
10. The Custom Reports dialog box contains:
a. all predefined reports plus any custom reports that have been added to Microsoft Project.
b. all predefined reports in Microsoft Project.
c. any custom reports that have been added to Microsoft Project.
d. complex reports that have been specifically designed for certain businesses and industries.
Matching
Match the term in column 1 to its description in column 2.
Column 1
Column 2
1. Actual cost
a. The collecting, entering, and analyzing of actual project performance data
2. Baseline
b. The individual or organization that provides financial support and supports the project team
3. Sponsor
c. The cost that has been incurred so far
4. Variance
d. In the Gantt chart view, shows how much of the task has been completed
5. % work complete
e. The total planned cost of the project when the baseline was saved
6. Current cost
f. Project work completed and recorded in a Microsoft Project file
7. Actuals
g. A collection of key values in the project schedule
8. Progress bar
h. The amount of work that has been completed in relation to the planned work value
9. Tracking
i. The sum of the actual and remaining cost values
10. Baseline cost
j. A deviation from the established schedule or budget
True/False
Circle T if the statement is true or F if the statement is false.
T
F
1. You can save up to 11 different baselines for a single project schedule.
T
F
2. You have to provide Microsoft Project a remaining duration value for it to calculate a percentage complete.
T
F
3. A check mark in the Indicators column for a task means that the task is on schedule.
T
F
4. You should save a project baseline when you have developed the project schedule as fully as possible.
T
F
5. Planning refers to the collecting, entering, and analyzing of actual project performance data.
T
F
6. If you reschedule an in-progress task, the delay is shown as a split on the Gantt chart.
T
F
7. The only true indicator of project health is whether or not the project is on schedule.
T
F
8. The Project Statistics dialog box pinpoints the point of cost variance in a project schedule.
T
F
9. You can only enter completion percentages for a task in multiples of 10.
T
F
10. The remaining cost is the difference between the current cost and the actual cost.