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Major Assignment: Dress Code Policy Memo

Scenario:First National Bank has recently expanded, and as a result, the bank must create new policies for their employees. Human Resources has draftedthe below dress code policy, which will be distributed to all employees and also included in the employee manual. The purpose of this memo is to describe management'sexpectations for professional dress. Additionally, the memo addresses casual dress on special occasions.As a bank employee with experience in technical writing, you have been asked to revise the memo before it is distributed to employees.

Your memo revision should reflect the principles of technical style, including editing for clarity, conciseness, and fluency, as well as finding the exact words and using the appropriate tone (see Chapter 11, Lannon & Gurak).

Dresscode Memo

To: All Employees of First National Bank

From: Management

Date: July 25, 2016

Subject: Dress for Success Policy

First National Bank strives to maintain a workplace environment that is well functioning and free from unnecessary distractions and annoyances. As part of that effort, the company requires employees to maintain a neat and clean appearance that is appropriate for the workplace setting and for the work being performed. To that end, First National Bank department heads may determine and enforce guidelines for workplace-appropriate attire and grooming for their areas, guidelines may limit natural or artificial scents that could be distracting or annoying to others.

Supervisors should communicate any department-specific workplace attire and grooming guidelines to staff members during new-hire orientation and evaluation periods. Any questions about the department’s guidelines for attire should be discussed with your immediate supervisor.

Any staff member who does not meet the attire or grooming standards set by his or her department will be subject to penalties and may be asked to leave the premises to change into professional clothing. Staff members will not be compensated for any work time missed because of their failure to comply with designated workplace attire and grooming standards.

Certain staff members may be required to meet special dress, grooming and hygiene standards, such as wearing officialbankpolos or promotional shirts, depending on the nature of their job. These items of clothing may be required for certain positions and will be provided to employees by First National Bank. Failure to wear these items on appropriate days will result in penalties for the staff members.

At the discretion of the department head, in special circumstances, such as holiday weekends and on the first Friday of every month, staff members may be permitted to dress in a more casual fashion than is normally required. On these occasions, staff members are still expected to present a neat appearance and are not permitted to wear ripped, frayed or disheveled clothing or athletic wear. Likewise, tight, revealing or otherwise workplace-inappropriate dress is not permitted.

Casual or dress-down days

Departments that adopt casual, themed, or dress-down days must use the following guidelines to define appropriate casual attire.

Casual dress can include the following items of dress: khakis or corduroys, jeans- no holes, tares, or stains, and they can’t be too tight or revealing. You can also elect to sport skorts, skirts, or culottes. As for shirts, you can wear oxford or polo shirts, short-sleeved blouses or shirts, turtlenecks or sweaters. Casual shoes can include boat shoes or open, sling-back scandals with closed toes.

You cannot wear any of the following pants: shorts of any kind, sweatpants, leggings, athletic wear, shorts, low-rise jeans, or “skinny jeans.” For shirts, the following are not allowed: shirts with writing, t-shirts, beachwear, sleeveless shirts, Hawaiian shirts (unless it is Hawaiian shirt day), croptops, “spaghetti straps,” or anything inappropriate. Casual shoes cannot include crocs, sneakers, tennis shoes, or anything with an open toe.

The following guidelines apply to business attire:

• For men, business attire includes a long-sleeved dress shirt, tie, tailored sport coat worn with dress trousers (not khakis) and dress shoes.
• For women, business attire includes tailored pantsuits, businesslike dresses, coordinated dressy separates worn with or without a blazer, and conservative, closed-toe shoes.

Violations of the policy can range from inappropriate clothing items to offensive perfumes and body odor. If a staff member comes to work in inappropriate dress, the staff member will be required to go home, change into conforming attire or properly self groom, and return to work.

If a staff member’s poor hygiene or use of too much perfume/cologne is an issue in need of address, the supervisor should discuss the offense with the staff member in private and should point out the specific areas to be corrected. If the problem persists, supervisors should follow the normal corrective action process.

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