Now that you’ve worked with Microsoft Word, Excel, and PowerPoint, you’re going to use your skills in a graded project using all three of these applications. This will give you another chance to practice your skills. You’ll use many of the concepts and techniques you’ve learned to complete this graded project. Your project is divided into three parts: • Creating a memo with Microsoft Word • Creating a chart with Microsoft Excel • Creating a presentation with Microsoft PowerPoint, which includes data from your Excel chart SCENARIO Your boss has asked you to create a presentation summarizing the company’s sales for the previous year. She also wants you to send out a memo to employees inviting them to a company meeting presenting these figures. YOUR TASK For this project, you’ll create a memo, using Microsoft Word, inviting employees to an annual meeting. Then, you’ll create a graph, in Excel, showing sales figures. Lastly, you’ll create a PowerPoint presentation, into which you’ll import your Excel graph, that will be shown at the meeting. Computer Applications 2 Computer Applications Part 1: Creating Your Memo 1. Open Microsoft Word and create a new document. 2. Save your document as Rockway Memo. 3. Insert the current date at the top of the page in Times New Roman, 12 pt. Make sure you select the Update Automatically option when inserting the date. 4. Type and format the rest of your letter as shown in Figure 1. Be sure to use the following formats and fonts: • The title Rockway Gifts in Arial, 16 pt, blue color, and boldface font • TO:, FROM:, and RE: lines in boldface black Times New Roman, 12 pt font, and double-spaced • The body of the letter in Times New Roman, 12 pt, black color font, and single-spaced • 12-point spacing after paragraphs May 30, 20XX Rockway Gifts TO: All Employees FROM: Susan Smith, President RE: Annual Company Meeting and Barbeque On June 20, at 2:00 P.M., all employees of Rockway Gifts are invited to attend the annual company meeting summarizing our sales efforts for the past year. The meeting will take place in the large conference room on the second floor. Following the meeting will be our annual barbeque in the courtyard. Feel free to invite your family to the event, which is expected to begin around 4:00 P.M. On behalf of all of us here at Rockway Gifts, thank you for a great year. FIGURE 1—Your memo should appear similar to the one shown here. Computer Applications 3 Part 2: Creating Your Chart 1. Open Microsoft Excel and create a new worksheet. 2. Save your document as Rockway Chart. 3. Enter the data into your worksheet as shown in Figure 2. Be sure to use the following formats and fonts: • Type the title Rockway Gifts Sales 20XX in Arial, 16 pt, and boldface font. Use Calibri 11 pt for the rest of the information. • Format the title to merge into cells A1–D1. • Enter the figures in column B as accounting. • Decrease the decimals by two spaces in column B so that only full dollar amounts appear (no cents). • Adjust column width to fit content. 4. Below the data you just entered, create a chart using the data from the worksheet. • Be sure to choose a columnar chart. • Enter the title as “Rockway Gifts Sales 20XX.” • Enter the X axis as “Months.” • Enter the Y axis as “Sales Figures.” • Don’t include a legend with the chart. FIGURE 2—Your worksheet should appear similar to the one shown here. 4 Computer Applications 5. Move the chart below the worksheet as shown in Figure 3. 6. Return to the data in cells B2–B13. Use whichever formula or tool you wish to sum up the total sales in cell B14. 7. Type “Total” in bold font in cell A14. 8. Underline the text in cell B13. Your worksheet should now appear as in Figure 4. FIGURE 3—Your chart should appear similar to the one shown here. Computer Applications 5 Part 3: Creating Your PowerPoint Presentation 1. Open Microsoft PowerPoint and create a new presentation. 2. Save your document as Rockway Presentation. 3. Apply the Slice design template to all your slides as seen in Figure 5. If you don’t have the Slice design template, choose another suitable design template. FIGURE 4—Your Excel Worksheet 6 Computer Applications 4. On your first slide, type “Rockway Gifts, Annual Sales Meeting,” as in Figure 6. FIGURE 5—Apply a design template to your slides as in this figure. FIGURE 6—Type the data into your title slide as seen here. Computer Applications 7 5. On your second slide, enter the data as seen in Figure 7. 6. On your third slide, type “Sales by Month” as the title, and then copy and paste your Rockway Chart from your Excel worksheet as seen in Figure 8. Be sure to select the “Use Destination” theme and “Embed Workbook” as the paste option. FIGURE 7—Enter the data into Slide 2 as seen here. FIGURE 8—Create your third slide as seen here. 8 Computer Applications 7. Create your fourth slide with the text as seen in Figure 9. Be sure to add clip art or a photo of a party or celebration to the slide. 8. Create your fifth slide with the text as seen in Figure 10. FIGURE 9—In Slide 4, we included clip art of fireworks to celebrate a new client, a party goods store. FIGURE 10—Type Slide 5 with the text you see here. Computer Applications 9 9. Create your sixth slide with the text as seen in Figure 11. 10. Create your last slide (Slide 7) with the text as seen in Figure 12. Be sure to add an appropriate media clip to the slide. FIGURE 11—Type Slide 6 with the text you see here. FIGURE 12—In Slide 7, include appropriate clip art to welcome employees to the party following the meeting. 10 Computer Applications 11. Add a slide transition to all slides in your presentation. 12. In Slide 6, add an animation scheme so that the bulleted text swivels in as you move through the presentation. 13. Add a multimedia sound indicating applause that automatically plays when you reach the last slide in your presentation, Slide 7. Drag the sound icon off your screen so it’s not visible in your presentation